Updated May 19, 2025
The Philadelphia City Fund is looking to grow its team by hiring a full-time Finance Manager.
About the Fund
The Philadelphia City Fund (PCF), an independent 501(c)(3), is a key partner in advancing the City of Philadelphia’s priorities. PCF provides the infrastructure necessary to launch pilot programs and to experiment with new and innovative approaches to Philadelphia’s challenges both in our communities and within City Hall. Together, we are working toward a cohesive, vibrant, supportive, equitable Philadelphia where all residents can prosper.
PCF serves as the fiscal sponsor for the City of Philadelphia and leverages public-private partnerships in collaboration with the City, the philanthropic community, and Philadelphia residents. PCF manages approximately $27 million in philanthropic and private funding on behalf of municipal projects annually.
Our Values
- We value transparency, integrity, and efficiency in our stewardship of resources.
- We value Collaboration, Diversity, Inclusion, Equity.
- We value the power of the community in addressing the needs of our residents.
- We see philanthropy as a powerful tool to help serve the many needs in our community.
Position Overview
The Finance Manager (the Manager) supports the mission and goals of PCF by managing the day-to-day fiscal activities of PCF, as well as implementing and improving accounting policies and fiscal strengths. In support of PCF’s strategic goals, the Manager promotes cross-departmental collaboration by ensuring teams and the Board of Directors have the financial information and analysis needed to make strategic decisions. Reporting directly to the Executive Director, the Manager will have an excellent grasp of financial and accounting concepts, be comfortable learning new systems to solve problems, be able to communicate financial information clearly, and provide outstanding customer service to in-house teams and external partners.
Responsibilities
Finance and Accounting
- Ensure that PCF’s policies and procedures are implemented and updated.
- Manage all AR and AP and maximize PCF’s cash flow position.
- Maintain the general ledger to ensure all transactions are appropriately recorded, and all accounts are reconciled monthly.
- Escalate material variances in financials to the Executive Director.
- Coordinate the annual audit and the completion of the 990, including preparing workpapers, supporting schedules, and providing timely responses to auditor requests.
- Provide oversight to one outsourced part-time staff accountant.
- Stay up-to-date with new accounting pronouncements and ensure PCF compliance.
- Assess, research, recommend, and ultimately, implement, the use of new technologies and automated processes to streamline the various finance functions at PCF.
Leadership & Strategy
- Prepare the monthly financial reports in accordance with US GAAP for presentation to PCF’s key stakeholders including the Board of Directors, government regulatory agencies, foundations, and public and private funders.
- Participate in the PCF Board of Directors’ Finance Committee meetings and provide necessary reporting and consultation to the committee.
- Attend and present financial information at Board of Director meetings.
- Support the Executive Director with the development of PCF’s annual budget and prepare updated forecasts monthly.
- Serve as a financial liaison to other staff by providing financial information.
Grant Management
- Review and record all grant payments.
- Review and monitor grant agreements ensuring appropriate revenue recognition. This includes maintaining the net asset roll forward.
- Support the Partnership team with finance-related requests and reporting.
Staff Support
- Process, record, and reconcile bi-weekly payroll.
- Assist the Executive Director with benefit administration and reporting.
Qualifications
- Skills and experience to fulfill the key responsibilities
- Bachelor’s degree in business/management, accounting, finance or related field or knowledge typically acquired through a bachelor’s degree from a four-year college or institution
- 5–8 years’ professional experience
- Proficient in use and maintenance of financial management systems such as Quick Books and Sage Intacct
Compensation
The annual salary for the manager is within the range of $80,000–$90,000. PCF also offers a competitive benefits package including health, vision, and dental insurance, as well as participation in the PCF 403(b) retirement package. In addition, there are 10 days of paid time off, four administrative days, and all city holidays and closings.
Anticipated Hiring Process
The anticipated process includes:
- Telephone screening
- Electronic interview with colleagues
- Onsite interview with the Executive Director
To Apply
To apply, please submit your resumé and cover letter to pcfjobsearch@fairmountinc.com. Applications will be reviewed on a rolling basis until a candidate is identified. All inquiries and discussions are strictly confidential.
If you see yourself reflected in this job description but don’t feel you meet every criterion, we encourage you to apply anyway. We take a holistic and equitable approach to our hiring practices and seek to hire those who best align with our mission and goals.
We are committed to building a diverse and inclusive team and encourage applications from individuals of all backgrounds, including those from underrepresented communities, people with disabilities, and individuals with lived experiences in the City of Philadelphia.
The Philadelphia Fund is an equal opportunity employer and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PCF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Search Firm
Fairmount Ventures is a women-owned and led consulting business committed to catalyzing social impact and equity in cities and communities by building the capacity of the nonprofit and public sectors. See fairmountinc.com for a complete overview of the firm. To make recommendations for this position or to ask questions, please contact the search lead: Lori Blair, Vice President.